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OUSV Privacy Policy
The Oxford University Society in Victoria’s Privacy Policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The APPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at http://www.oaic.gov.au
What is Personal Information and why do we collect it?
Personal Information is information or an opinion about an identified individual (or an individual who is reasonably identifiable). The Personal Information we will collect from you may include your name, residential address, email address, date of birth, phone numbers and data relating to your association with the University of Oxford..
We will gather personal information on you from either the Oxford University Society of Victoria’s existing membership records or from information you enter on our website.
We collect your Personal Information for the purpose of providing you with services related to your membership of the Oxford University Society of Victoria. You may unsubscribe from our mailing list at any time by contacting us in writing.
When we collect Personal Information we will, where appropriate, explain to you why we are collecting the information and how we plan to use it.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the following:
- Third parties where you consent to the use or disclosure; and
- Where required or authorised by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification, or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information.
Access to your Personal Information
You may access the Personal Information we hold about you and update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us by email to secretary.ousv@gmail.com or log in to our website, where you can access and edit your personal data.
In order to protect your Personal Information we may require identification from you before releasing the requested information.
Register of Members
Under the Associations Incorporation Reform Act 2012, a member of the Oxford University Society of Victoria may request to inspect the Society’s Register of Members. A person who inspects the register has an obligation to ensure that information about another person obtained from the Register is not used to to contact or send materials to that other person. You can also ask the Secretary to restrict access to your information on the Register. Further information on the rules governing members’ registers may be obtained here.
Our website may include a members’ directory which contains profile information for each member. The default profile information is shown as per the example below.
Members can manage the information about them that is shown in the directory through the profile settings in the Society’s website.
Maintaining the Quality of your Personal Information
It is important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up to date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records.
Policy Updates
This Policy may change from time to time and is available on our website.
Privacy Policy Complaints and Enquiries
If you have any queries or complaints about our Privacy Policy please contact us at: